Cardinal Health, Inc. Board of Directors
Corporate Governance Guidelines
On August 6, 2003 the Cardinal Health, Inc. (the “Company”
or “Cardinal Health”) Board of Directors (the “Board”)
adopted the following Corporate Governance Guidelines:
Role of the Board
The Board serves as the representative and acts on behalf of all of the
shareholders of Cardinal Health. In representing Cardinal Health’s
shareholders, the Board’s primary functions are to:
• Oversee management to conduct Cardinal Health’s businesses
in conformity with applicable laws and regulations;
• Oversee management to establish and maintain for the Company the
highest standards of legal and ethical conduct;
• Review, and where appropriate, approve and evaluate, the Company’s
major strategies and plans and its performance against broad financial
objectives;
• Select, evaluate and compensate the Chief Executive Officer and
other senior officers and review management succession planning;
• Oversee management to protect the assets of Cardinal Health through
the maintenance of appropriate accounting, financial reporting and financial
and other controls;
• Provide advice and counsel to senior management; and
• Evaluate the overall effectiveness of the Board and its committees,
as well as evaluate, select and recommend an appropriate slate of candidates
for election as Directors.
Board Selection and Composition
Board Selection. The Board is responsible for selecting candidates
for election as Directors based on the recommendation of the Nominating
and Governance Committee.
Board Membership Criteria. The responsibilities of the Nominating
and Governance Committee include reviewing with the Board from time to
time the appropriate skills and characteristics required of Board members
in the context of the make-up of the Board and developing criteria for
identifying and evaluating candidates for the Board. These criteria include
an individual’s business experience and skills, independence, judgment,
integrity and ability to commit sufficient time and attention to the activities
of the Board, as well as the absence of any potential conflicts with the
Company’s interests. The Nominating and Governance Committee considers
these criteria in the context of an assessment of the perceived needs of
the Board as a whole and seeks to achieve diversity of occupational and
personal backgrounds on the Board.
Board Independence. A majority of the Board must be comprised of
independent Directors. The Board defines an “independent Director”
to be a Director who:
• is not an employee of the Company or any of its subsidiaries
or affiliates;
• has not received, and whose immediate family member has not received,
more than $100,000 per year in direct compensation from the Company, other
than director and committee fees and pension or other forms of deferred
compensation for prior service, in any of the last five years;
• is not and has not been during the last five years affiliated
with or employed by, and whose immediate family member is not and has
not been during the last five years affiliated with or employed in a professional
capacity by, a present or former (during the last five years) internal
or external auditor of the Company;
• is not and has not been during the last five years employed, and
whose immediate family member is not and has not been during the last
five years employed, as an executive officer of another company during
a time when any of the Company’s present executive officers serve
on that other company’s compensation committee;
• is not and has not been during the last five years an executive
officer or an employee of, and whose immediate family member is not and
has not been during the last five years an executive officer of, another
company (A) that accounts for at least 2% or $1 million, whichever is
greater, of the Company’s consolidated gross revenues, or (B) for
which the Company accounts for at least 2% or $1 million, whichever is
greater, of such other company’s consolidated gross revenues; and
• has no other material relationship with the Company (either directly
or as a partner, shareholder or officer of an organization that has a
relationship with the Company).
During the five years immediately following the date on which these Corporate
Governance Guidelines are adopted by the Board, each five year “look
back” period referenced in the second through fifth bullet points
above shall instead be the period since such adoption date. The Board annually
assesses the independence of Directors and, based on the recommendation
of the Nominating and Governance Committee, makes a determination as to
which members are independent.
Board Leadership. The Board is responsible for the selection of the
Chairman of the Board and the Chief Executive Officer.
Size of the Board; Classes of Directors. Under the Company’s
Restated Code of Regulations, the number of the Directors in no case shall
be fewer than nine (9) or more than sixteen (16). The Board is divided
into three classes. Directors serve staggered terms of three years each
so that the term of one class expires at each annual meeting of shareholders.
Thus, Directors typically stand for election every three years.
Board Orientation and Continuing Education. A thorough understanding
of the Company’s business is required to enable a Director to make
a substantial contribution to the Board. Accordingly, all new Directors
participate in an orientation program developed by the Company after their
election to the Board. Directors are encouraged to participate in continuing
education developed by the Company or programs provided by outside sources.
Directors endeavor to meet at key Company locations from time to time to
conduct in-depth reviews of particular segments of the Company’s
operations, and endeavor to meet at a Company location other than the corporate
headquarters within or without the United States at least once every two
years.
Stock Ownership. Each non-management Director must own an equity
interest in Cardinal Health in accordance with the required ownership levels
and other terms stated in the Cardinal Health Guidelines for Stock Ownership
adopted by the Board of Directors.
Continuation of Service.
• Re-Nomination. The Nominating and Governance Committee assesses
the contributions and independence of Directors whose terms are set to
expire in accordance with the criteria set forth in the committee’s
charter to determine whether these Directors should be requested to stand
for reelection and continue service on the Board.
• Term Limits. The Board has not established term limits for Directors.
While term limits can make fresh ideas and viewpoints available to the
Board, term limits can also result in the loss of Directors who have been
able to develop, over a period of time, an increasing insight into Cardinal
Health and its operations. As an alternative to term limits, the Nominating
and Governance Committee will review each Director’s continuation
on the Board when he or she is considered for re-nomination. This will
also allow each Director the opportunity to conveniently confirm his or
her desire to continue as a member of the Board.
• Change of Responsibility of Director. The Board believes that
an individual Director who retires from his or her employment, or whose
position of employment or other personal status materially changes, should
notify the Board through the Nominating and Governance Committee. Notification
to the Board provides an opportunity for the Board to review the continued
appropriateness of Board membership under the changed circumstances.
• Former Chief Executive Officer. When the Chief Executive Officer
resigns or retires, he or she should tender his or her resignation from
the Board to the Nominating and Governance Committee at that time. Whether
the individual continues to serve on the Board is a matter for discussion
at that time with the Board.
• Number of Other Directorships. Non-management Directors are encouraged
to limit the number of other boards on which they serve, taking into account
potential board attendance, participation and effectiveness on these boards.
Non-management Directors should advise the Chairman of the Board and the
Chairman of the Nominating and Governance Committee in advance of accepting
an invitation to serve on another board.
Committee Matters
Number, Structure and Independence of Committees. The four committees
of the Board are the Audit, Human Resources and Compensation, Executive
and Nominating and Governance Committees. From time to time, the Board
may form a new committee or disband a current committee, depending upon
the circumstances. The Audit, Human Resources and Compensation and Nominating
and Governance Committees are comprised of only independent Directors.
Members of the Audit Committee must satisfy additional independence criteria,
in accordance with requirements of the New York Stock Exchange and the
Securities and Exchange Commission. Each of the Audit, Human Resources
and Compensation and Nominating and Governance Committees has a written
charter setting forth its duties, authority and responsibilities.
Assignment of Committee Members. The Nominating and Governance Committee
is responsible for recommending to the Board the assignment of Board members
to various committees and the selection of committee Chairs. Consideration
should be given to periodically rotating Committee members. However, the
Board does not have a firm policy mandating rotation of committee assignments
since special knowledge or experience may warrant a particular Director
serving for an extended period on one committee.
Frequency of Committee Meetings. With the exception of the Executive
Committee, which is empowered to perform all duties of the full Board when
the Board is not in session (other than to fill vacancies among the Directors
or on any committee of the Board), each committee generally meets at least
four times per year. Committees report regularly to the full Board with
respect to their activities.
Committee Agenda. The Chair of each committee, in consultation with
the Chief Executive Officer, Corporate Secretary and appropriate management
liaisons, establishes the committee’s agenda for its meetings. Committee
members are free to suggest the inclusion of items on the agenda.
Meetings of the Board
Agenda. The Chairman of the Board, in consultation with the Directors,
the Corporate Secretary, and members of management, establishes the agenda
for each Board meeting. Each Director is free to suggest the inclusion
of items on the agenda.
Advance Distribution of Board Materials. Information and material
that are important to the Board’s understanding of the business to
be conducted at each Board meeting are distributed to the Board before
the Board meets. Highly confidential or sensitive matters, and matters
that arise immediately prior to Board meetings, may be presented and discussed
without prior distribution of background material.
Executive Session of Non-Management Directors. The non-management Directors
of the Board will meet without the Company’s management at least
four times each year. The Chairman of the Nominating and Governance Committee
of the Board or another Director selected by the non-management Directors
will chair these meetings.
Director Attendance. Absent unusual circumstances, each Director
is expected to attend all Board meetings and all meetings of the committee(s)
of which the Director is a member.
Board Access to Senior Management. At all times, Directors have
open access to the Company’s senior management. Members of the Company’s
management are invited to attend and participate in Directors’ meetings
from time to time to brief the Board and the committees on particular topics.
The Board encourages senior management to bring into Board or committee
meetings and other scheduled events managers who can provide additional
insight into matters being considered and/or whom senior management believes
have future growth potential with the Company and should be given exposure
to the members of the Board.
Board Access to Independent Advisors. The Board and the Audit, Human
Resources and Compensation and Nominating and Governance Committees, consistent
with their respective charters, have the authority to retain such outside
counsel, experts and other advisors as they determine appropriate to assist
them in the full performance of their functions.
Assessment and Leadership Development
Evaluation and Compensation of the Chief Executive Officer. The
Board, through the Human Resources and Compensation Committee, will conduct
an annual evaluation of the performance of the Chief Executive Officer
against criteria established by the Board. This evaluation will be shared
with the Chief Executive Officer and will be used by the Human Resources
and Compensation Committee in setting the Chief Executive Officer’s
compensation.
Assessing Board and Committee Performance. The Nominating and Governance
Committee will conduct an annual assessment of the Board’s performance,
the results of which will be discussed with the full Board. The assessment
should include a review of any areas in which the Board or management believes
the Board can make a better contribution to the governance of the Company.
Each of the Audit, Human Resources and Compensation and Nominating and
Governance Committees will conduct an annual self-assessment.
Management Development and Succession Planning. The Board is responsible
for planning for the succession to the position of Chief Executive Officer
and other senior management positions. To assist the Board, the Chief Executive
Officer annually will provide the Human Resources and Compensation Committee
with an assessment of senior managers and their potential to succeed him
or her. The Chief Executive Officer also will make available to the Board,
on a continuing basis, recommendations as to who should assume the role
of Chief Executive Officer in the event that the Chief Executive Officer
becomes unwilling or unable to perform his or her duties. The Chief Executive
Officer also will provide the Human Resources and Compensation Committee
with an assessment of persons considered potential successors to certain
senior management positions, including a review of any development plans
recommended for such individuals. The results of these reviews will be
reported to and discussed with the Board.
Other Matters
Review of Strategic Plans. The Board reviews and evaluates at least
annually the long-term strategic and business plans of the Company.
Director Compensation. Senior management of the Company reports
periodically to the Human Resources and Compensation Committee on the status
of the Company’s Director compensation practices in relation to other
companies of comparable size and the Company’s competitors. Changes
in Director compensation, if any, are recommended by the Human Resources
and Compensation Committee, and approved by the full Board. Non-management
Directors receive quarterly fees for service on the Board. Directors who
chair committees receive additional quarterly compensation for their service
as committee Chairs. To more closely align the interest of the Directors
with those of Cardinal Health’s shareholders, a portion of Directors’
fees is paid in the form of Company common shares or options to purchase
Company common shares. No additional compensation is paid to members of
management for serving on the Board.
Periodic Review
The Nominating and Governance Committee is responsible for periodically
reviewing these guidelines, and making recommendations for appropriate
changes to the Board.
Posted as of August 11, 2003
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